Fleet safety mangement standards, a policy which sets. Motor vehicle and fleet management policy and procedures. Any employee approved to operate a vehicle is prohibited from. Sean joyce fleet manager 2 august 20 this asset strategy was prepared before bpas proposal to reduce costs. Covey, the author of the best selling book the 7 habits of highly effective people. Fleet vehicles, including motor pool vehicles where applicable, must be serviced and maintained according to factory recommendations. Explanation this handbook defines managements responsibility for fleet management and prescribes procedures to attain maximum efficiency. The fleet management policy deals with the municipal rules required to ensure the enforcement of appropriate stewardship of vehicles.
Writing and updating fleet policies and procedures. Vehicle management policy 5 12 june 2009 all vehicle management must strictly comply with unfpa financial regulations and rules, procurement procedures, and all administrative policies. Fleet management is the use of a set of vehicles in order to provide services to a thirdparty, or to perform a task for an organization, in. State of wisconsin fleet driver and management policies and procedures manual 3 definitions of terms agency. This first nyc fleet management manual fleet manual outlines the policies, rules and expectations for fleet management, maintenance and operation impacting all city fleet and equipment.
Checking the fleet before, during and after operations for safety. Vehicle use and fleet management policy christchurch. Policy statement transport in the department is a tool by which service is delivered and therefore management of the resource rests with the manager responsible for. Benefits of a comprehensive program include wise stewardship of public resources, a good public image, conservation of budget, and responsibility to citizens. The fleet manual also outlines the policies that are required for all agencies in implementation of the fleet management system for the city. The staff monitors the life cycle of a vehicle from initial request to disposal. A stepbystep guide to writing a fleet policy any organisation with a company vehicle fleet knows that its daytoday operation raises a myriad of issues. Read the dsu motor vehicle and fleet management policy and procedures manual. Vehicle acquisitions and disposals a campus services are responsible for the purchase, and disposal of all university fleet. Senior leadership should endorse the overall vehicle operations and fleet management program. Fleet management best practices department of enterprise. Fleet management policy mohokare local municipality.
For the purpose of this document it will cover vehicles involved in the movement of goods. Policy statement transport in the department is a tool by which service is delivered and therefore management of the resource rests with the manager responsible for service delivery. Powerful lessons in personal change, says ineffective people live day after. The federal management regulation fmr is the successor regulation to the federal property management regulation fpmr. Explanation this handbook defines management s responsibility for fleet management and prescribes procedures to attain maximum efficiency. The transport management system is included in the policy and consists of the key performance indicators which must be kept for each vehicle and also be calculated on the. Fleet driver and management policies and procedures manual. Learning resources, as per the university procurement policy pdf. Fleet driver and management policies and procedures. Financial administration by the financial officer, and.
It requires a dedicated staff to manage vehicle acquisition, maintenance, repairs and disposal. Sean joyce fleet manager 2 august 20 this asset strategy was prepared before bpas proposal. Policy many employees operate company owned, leased, rental or personal vehicles as part of their jobs. This policy applies to employees who operate vehicles on company. Any motor vehicle engineered and designed to be operated on an alternative fuel, a petroleum. The line function head, the institutional head, the program manager and the team leader are the people responsible for. Spending levels in this document may not tie to proposed reductions. The beginners guide to fleet management page 3 analyzing recorded data, extrapolating issues from the data, and recommending solutions. The transport management system is included in the policy and consists of the key performance indicators which must be kept for each vehicle and also be calculated on the monthly fleet. The greatest fleet managers take advantage of effective best practices and all of the industry knowledge and technology available in order to ensure success. This fleet policy reflects the requirements and standards to effectively manage our fleet of company vehicles. Any employee approved to operate a vehicle is prohibited from operating such vehicle if the employee knows or should know that hisher right or ability to operate such vehicle is impaired, restricted, suspended or revoked. The purpose of our fleet management policy is to promote safe driving and minimize exposure to vehicle accidents with university owned vehicles and the use of personal vehicles for business purposes.
Material transmitted this replaces handbook po701, fleet management, dated january 4, 1988. Focus should be given to the safety of employees, students, and the. The transport management system is included in the policy and consists of the key performance indicators which must be kept for each vehicle and also be calculated on the monthly fleet report form in order to form the management of departments monthly concerning transport management. Participants in other motor schemes are not allowed to drive a municipal. Fleet management policy fleet management overview fleet. The potential to manage your fleet effectively while growing your bottom line is huge. As outlined, the delegation of vehicle management authority is granted on an individual basis and requires. State of maryland policies and procedures for vehicle fleet. Additionally, ovfm is statutorily required to provide a biennial report of the fleet to the. Office of fleet management services policies and procedures. Fleet management is a logistical task that concerns itself with the vehicles. Develop a planned methodology for the replacement of domestic, light duty, conventional fuel motor vehicles as required by organizational mission standards and needs. Management will develop and maintain a preventive maintenance program and procedures for fleet vehicles.
The policy will not be amended without approval from the executive director, finance and operations. Fleet management policy introduction the minnesota department of employment and economic development deed may permanently assign state of minnesota vehicles to certain employees for conducting state business. The strategy will be revised upon conclusion of the cir and the ipr. Vehicle use and fleet management policy university of canterbury. This appointment letter should be filed with the dod fleet manager not more than 5 days after assignment. Fleet management is the use of a set of vehicles in order to provide services to a thirdparty, or to perform a task for an organization, in the most efficient and productive manner with a determined level of service and cost. Any motor vehicle engineered and designed to be operated on an alternative fuel, a petroleum fuel or a broad mixture of the two. State of maryland policies and procedures for vehicle. Fleet management is the function that oversees, coordinates and facilitates various transport and transport related activities. The fleet drivers and management policies and procedures manual is based on the collection of statutes, administrative codes, memoranda and collective bargaining agreements that govern the use of state vehicles. Formulate a fleet policy and have a full view of critical policy issues that have to be. Motor vehicle and fleet management best practice guidelines. In fact, there are a number of habits that can make for highly effective fleet managers.
It is the policy of wayne county community college district to provide and maintain a safe. Authority shall only be granted to purchase, rent, lease or acquire a motor vehicle which is the lowest cost vehicle to carry out its intended use. The beginners guide to fleet management encore protection. Office of fleet management services an organizational unit within the director. December 6, 2006 maintenance manual fleet management 42. The explanation of the procedures used by fleet management to determine vehicle replacement should be included in an effective fleet policy.
Those employees must sign written agreements regarding the use of such vehicles, track usage daily, and report mileage monthly. The official state vehicle inventory count is maintained by this office using the fleet management system database. Vehicle management policy 5 12 june 2009 all vehicle management must strictly comply with unfpa financial regulations and rules, procurement procedures, and all administrative policies and procedures. Checking fuel, engine oil, engine coolant, windshield washer reservoirs, and battery fluid levels according to the fleet operators. Professional vehicle fleet management includes many diverse tasks and responsibilities. All drivers and operators are expected to accept and exercise the responsibilities associated with the operation of vehicles, as described in this policy and procedures document. For detailed information on fleet safety, please see the hartfords publication your guide to successful driver management. Vehicle acquisitions and disposals a campus services are. Fleet management is a logistical task that concerns. Among are leasing, purchasing, maintaining, marketing, and tracking the cars while including human resource management, especially to all. It is the policy of wayne county community college district.
Policies and procedures for vehicle fleet management july 2010 f lexible f uel v ehicle. Fleet asset management strategy plan fy 20 through fy 2022. It has been revised to update chapters 1, 4, 5, and 7. Physical administration by the fleet management managers. State departments, boards, commissions, institutions, and university. Understand the concepts of fleet management as a discipline and related applicable scientific principles. The fleet management plan will accomplish the following objectives within its management administration structure. Doa approved and issued this fleet drivers and management policies and procedures manual to control the use of all state vehicles. Fleet managers should be able to view common routes that their vehicles take and identify alternate routes or travel schedules for decreasing idle times and avoiding heavy traffic patterns. Formulate a fleet policy and have a full view of critical policy issues that have to be included in that fleet policy.
All drivers and operators are expected to accept and exercise the responsibilities associated with the operation of vehicles. Fleet management policy introduction the minnesota department of employment and economic development deed may permanently assign state of minnesota vehicles to certain. Learn about the fleet life cycle and how intertwined and interdependent the life cycle stages are on one another. General services administration gsa implements governmentwide regulations that assist agencies conduct business. Employees are expected to operate vehicles safely to prevent accidents which may result in injuries and property loss.
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